Registration
For information about registrations, please contact:
OIC s.r.l.
Viale della Giovine Italia, 17 – 50122 Florence, Italy
Tel. +39 055 50370
Email registrationECDP@oic.it
We wish to inform you that if any other suspect/unknown company or agency than OIC offered you registration, hotel bookings and other services for the 23rd ECDP, 24-27 August 2027 Florence, please note that these companies are not authorized to represent the Conference in any way, nor do they have access to the officially room blocks or rates.
Unfortunately, these companies operate fraudulently towards participants of many congresses worldwide, through fake websites, scams, and phishing emails.
We strongly recommend not engaging in any communication with these unauthorized companies and kindly advise you to refrain from providing any personal or banking information to them.
How to register
Please note that this is the official 23rd ECDP website for registrations and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.
Early bird and other deadline fees apply only if both registration and payment are completed by the respective registration deadlines.
INDIVIDUAL REGISTRATIONS
Participants may proceed with the on-line reservation system: off-line registrations and requests of pro-forma/ invoices sent by mail are subject to an additional € 30,00 for administration expenses.
Advance registrations are preferred to facilitate planning of the scientific sessions of the conference. On-site registration is strongly discouraged.
GROUP REGISTRATION
Please ask for a group account by contacting OIC to registrationECDP@oic.it.
FOR ITALIAN PARTICIPANTS
Those who require direct invoicing to the Public Administration are kindly requested to contact registrationECDP@oic.it prior to completing the online registration.
Registration fees are in Euro (VAT included). Registration fees will be adjusted according to VAT charge alignment.
To correctly view all the Registration Fee table on mobile, please swipe to the left.
REGISTRATION FEES | EARLY | STANDARD | LATE |
| Within 26 April 2027 | From 27 April till 2 August 2027 | From 2 August 2027 and on-site |
Member * | € 420,00 | € 470,00 | € 520,00 |
Non-Member | € 460,00 | € 530,00 | € 580,00 |
Students and developing Countries | € 250,00 | € 280,00 | € 330,00 |
Early career/Emeritus member | € 290,00 | € 340,00 | € 390,00 |
Early career/Emeritus non member | € 310,00 | € 360,00 | € 410,00 |
REGISTRATION FEES INCLUDE:
- Personal badge
- Attendance to all Scientific sessions
- Free entrance to exhibition
- Welcome reception
- Coffee during breaks
- Certificate of attendance
Methods of payment
Credit Card
Payment by Credit Card
The following credit cards are accepted: American Express, VISA, MasterCard.
We would like to inform you that as of September 14, 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).
As an OIC Group customer, your payments will become even more secure.
Payments by bank transfer are accepted up to the late fee deadline of 15 July 2027.
Cash payment in Euros will be accepted on-site in Florence.
Bank transfer
Prior to proceeding with payment via bank transfer, please contact the Registration Department at registrationECDP@oic.it.
Account name OIC srl
Bank name Intesa Sanpaolo SpA
Bank Address Viale Matteotti 20r, 50132 Florence, Italy
IBAN IT85 V030 6902 9010 0000 0010 628
SWIFT code BCITITMM
Charges
Bank transfers must not involve charges for the recipient.
Important information
Please indicate your name and surname and ECDP2027 as reference on your payment so that we can identify you for confirmation.
Invoices
Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.
- Off-line registrations and requests of pro-forma invoices sent by mail are subject to an additional € 30,00 administration charge.
- Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
CANCELLATIONS AND REFUNDS
For changes or cancellations a written notification must be sent to Organising Secretariat OIC: registrationECDP@oic.it.
- For cancellations received by 31 May 2027: a penalty charge of 30% will be applied.
- For cancellations received by 15 July 2027: a penalty charge of 70% will be applied.
- No refund will be processed for cancellations received from 16 July 2027.
- An administrative fee of € 50 will be applicable for name changes. For the replacement of a delegate, written permission from the originally registered participant will be required, along with full contact details of the substitution.
- Anyone unable to attend the congress after paying, and/or unable to transfer the registration fee to another person, must cancel his/her registration. The registration fee will be refunded if the request is received prior the above cancellation deadline dates.
- If you are unable to attend the Congress because you were denied a Visa to enter the country, you will be granted a refund only if you submit a copy of your visa rejection letter. The refund will be issued less the cancellation fee above stated.
- Please note that no refunds will be issued for additional fees paid for express shipping of invitation letters.
INSURANCE
Participants are strongly encouraged to obtain comprehensive travel and health insurance before attending the congress. Please note that registration fees do not include any insurance coverage, and OIC does not provide insurance of any kind for attendees. It is the sole responsibility of each participant to ensure they have adequate health and travel insurance for the duration of their stay.
LIABILITY DISCLAIMER
In the event of serious, special or unforeseen circumstances beyond its control, OIC shall be entitled to fully/partially cancel or modify the Event, by also changing the dates or access mode (i.e. Hybrid, virtual, etc.).
Please note that in these cases no compensation for any costs or damages incurred as a consequence of such a cancellation or change will be paid by OIC.
All delegates are urged to take personal travel insurance.
Therefore OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC.
OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.
VISA Information
For some nationalities, a Visa is required to enter in Italy. Foreign participants should contact the Embassy or Consulate in their home country to determine their Visa requirements.
Participants requiring Visas should initiate the application process at least 3 months prior to their departure date.
The Organising Secretariat OIC is not able assist participants with their Visa application and cannot intervene with Embassies or Consulates on behalf of any participant.
LETTER OF INVITATION (FOR VISA APPLICATION)
To request a Visa invitation letter please log into the online registration link and enter the module “Invitation letter request”.
Only participants fully registered in the conference can obtain a personal invitation letter and only once the full payment of the registration fee is received.
Relevant expenses for hardcopy of the invitation letter sent by express courier must be paid in advance.
Important notice: visa invitation letter only aims to assist participants who need to obtain a visa or permission to attend the Congress and it is not a commitment from the organizers to cover any kind of expenses or to provide any financial support. All expenses incurred in relation to the conference remain the sole responsibility of the participant.
Charges
Bank transfers must not involve charges for the recipient.
Important information
Please indicate your name and surname and EVER2026 as reference on your payment so that we can identify you for confirmation.
Invoices
Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.
- Off-line registrations and requests of pro-forma invoices sent by mail are subject to an additional € 30,00 administration charge.
- Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
CANCELLATIONS AND REFUNDS
For changes or cancellations a written notification must be sent to Organising Secretariat OIC: registrationever@oic.it.
- For cancellations received by 1 July 2026: a penalty charge of 30% will be applied.
- For cancellations received by 8 September 2026: a penalty charge of 70% will be applied.
- No refund will be processed for cancellations received from 9 September 2026.
- An administrative fee of € 50 will be applicable for name changes. For the replacement of a delegate, written permission from the originally registered participant will be required, along with full contact details of the substitution.
- Anyone unable to attend the congress after paying, and/or unable to transfer the registration fee to another person, must cancel his/her registration. The registration fee will be refunded if the request is received prior the above cancellation deadline dates.
- If you are unable to attend the Congress because you were denied a Visa to enter the country, you will be granted a refund only if you submit a copy of your visa rejection letter. The refund will be issued less the cancellation fee above stated.
- Please note that no refunds will be issued for additional fees paid for express shipping of invitation letters.
INSURANCE
LIABILITY DISCLAIMER
In the event of serious, special or unforeseen circumstances beyond its control, OIC shall be entitled to fully/partially cancel or modify the Event, by also changing the dates or access mode (i.e. Hybrid, virtual, etc.).
Please note that in these cases no compensation for any costs or damages incurred as a consequence of such a cancellation or change will be paid by OIC.
All delegates are urged to take personal travel insurance.
Therefore OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC.
OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.